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PARENT RESOURCES

Resource Quick-Links

Click a button to quickly jump to the information pages below

Emergency Situations in School

Woodrow Wilson Academy is committed to protecting the safety and well-being of our students, staff, and community members.  Our school utilizes the Standard Response Protocol for emergency situations.  Detailed information is listed below.

Our district and schools use our Facebook and Twitter channels to disseminate urgent and emergency messages to the community - be sure to follow us! Additionally, we use the SchoolMessenger Communicate system to message parents about safety-related issues, among other things, via email, text, and sometimes phone.

The SchoolMessenger system uses what you, as a parent or guardian, enter into the Infinite Campus Online Registration system for contact information. Therefore, it is vital families ensure this information is always up to date.

SAFE2TELL

SAFE2TELL® is designed to help students anonymously report any threatening behavior that endangers them, their friends, family, or the community.

Call 877-542-7233 to get help.

Data Privacy and Security

Woodrow Wilson Academy strongly believes in protecting the privacy and security of our students and their personal data and information. This is insured through compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA)

Laws and Policies

Federal Law

Family Educational Rights and Privacy Act (FERPA)

State Law

Colorado Student Data Transparency and Security Act (HB 16-1423)

State Policy

In accordance with Colorado statute, the Colorado Open Records Act (CORA), Woodrow Wilson Academy maintains corporate records in the school’s offices. Should an individual want copies of the documents, Woodrow Wilson Academy will follow Jefferson County Public School District intent regarding open records requests.   

District Policies

All Jefferson County District Policies, including Student Use of the District Computing Resources and the Internet (JS), Student Use of Personal Devices (JSA), Computer Safety (EHAA) and Staff Use of the Internet  and Electronic Communications can be found in the District Policies Handbook

Resources

Privacy Technical Assistance Center (PTAC)

Colorado Department of Education Data Privacy and Security  

Woodrow Wilson Academy Service Providers

WWA is committed to managing and regulating data through our various service providers. This document links to our partners where up to date information about data privacy and security can be found.  

Clinic Information

If you have any questions or concerns regarding our health policies, please contact our clinic aide, Viki Duvall, or Audrey Klein, our charter nurse at 303-431-3694.

WWA follows the Colorado Department of Health & Education guidelines and infectious disease protocols.

Guidelines for a Healthy School Year

 Please DO NOT send your child to school if …

  • They have had a fever during the night. Please do not give Tylenol or Motrin and then send them to school. Wait 24 hours to be fever free (without medicine) before returning to school.

  • They have vomited or have had diarrhea within 24 hours.

  • If they have been prescribed antibiotics, they may return after being on the medicine for 12 hours.

  • You suspect your child has an infectious disease and are waiting for a physician’s appointment to confirm the diagnosis.

Medication Policy

It is Jeffco Policy that any medications must be kept in the WWA clinic. A JeffCo Medication Agreement Form must accompany all medications (see below for link). Please note that it must be the JeffCo form for us to be able to dispense meds at school, and all medications must be provided by the parent. Both over-the-counter and prescription medications require both the parent’s and the physician’s signatures. In the instance of an Epi-Pen or Asthma inhaler, the appropriate forms are linked below.

 

You can turn in the form to the front office or ask your doctor to fax it to 303-423-4388, Attention: Viki Duvall.

All medications MUST be in their original packaging (no zip lock baggies) and all prescriptions must have the pharmacy label on them with students name clearly visible.

Immunization Policy

When registration is completed, we require that parents turn in a current Colorado Immunization form. This can be obtained from your doctor. You will be contacted within a month of school starting if your child is not in compliance with Colorado Immunization Requirements. You will be given a limited time to become compliant before facing possible exclusion from school due to non compliance according to Colorado Law. Please note that students moving from Pre-K to Kindergarten will require vaccines, and students moving from 5th to 6th grade will usually require vaccines. Requirements for the 2022-2023 school year can be found at the link below.

All students moving from 5th to 6th grade will need to have a Tdap vaccine. Be sure to turn updated vaccination forms in to the front desk

There are two ways to file Non-Medical (personal or religious) Exemptions:


1. Submit the Nonmedical Exemption Form, which now REQUIRES a Doctor, AP Nurse, or Physician’s Assistant signature.
2. Submit the certificate you receive upon completion of the Online Education Module. At the end of the module, you can input information to print your exemption form that does not require a doctor’s signature.


Nonmedical exemptions expire each year on June 30th, and require renewal each school year. New Exemption forms can be downloaded from the Colorado Department of Health and Environment by clicking here.

Please note that exemptions must be renewed annually.

This means that if you have previously claimed exemption for any vaccines, you must do a new one.

Lice Tips

With lice cases on the rise district wide, we thought we would share some tips from a parent that has been through the arduous process of eliminating lice and nits. 

 

 Know that while it is a nuisance, lice is not a health hazard and is not something that students are excluded from school for. While we will send a letter home to an entire grade if there is a report of lice, we do not disclose student names. We do, however, encourage students to keep their diagnosis private as we are aware of the unfortunate social stigma attached to lice.

Carpooling/Walking

Need a Carpool?

Carpooling saves families time and money and eases congestion in the parking lot during peak times. This page has been set up to help families find carpoolers in their area. Please review the list and contact people on it directly.

 

If you’re interested in having your name on the list, please complete the following steps:

No One Walks Alone

In order to serve families that live around Woodrow Wilson Academy, we have created this service so you can connect with other families in the area. No child has to walk alone without adult supervision to or from school!  If you are a parent who walks their children to or from school, or if you need another parent’s help to help walk your child(ren) to or from school, this is for you.  This is very similar to our Car Pool Process, but it is for local walkers and the information is confidential.

 

If you are interested in signing up, click here to complete the form. Once you have completed the form, please contact Deb Scott at the front office.  She will provide you access to the confidential contact information.

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